Official Rules for the Call for Presentations
By participating in the Call-for-Presentations for the DATA festival, you agree to the following Terms & Conditions
1. Introduction
DATA festival is a unique and innovative event and community platform that connects data experts and users and promotes networking. Its focus is on topics such as Data Science & Machine Learning; Data Engineering & Architecture; Data Visualization and Analytics. At the DATA festival events, you will meet the who’s who of the data scene: from data scientists, data engineers, AI and machine learning experts, analysts and BI experts to software developers, software architects and scientists to researchers and students – everyone who shares a passion for data is welcome at the DATA festival.
The host of the events is DATA festival GmbH and the co-hosts are Alexander Thamm GmbH represented by Managing Director Alexander Thamm, and BARC GmbH, represented by Managing Director Dr. Carsten Bange. In addition to sponsor presentations (see general terms and conditions for sponsors of our events), the DATA festival also offers interested parties the opportunity to apply to be a speaker by means of a Call-for-Presentations form.
2. Call-for-Presentations
In addition to the possibility to present as a sponsor at the DATA festival, prospective speakers can also apply through the Call-for-Presentations (CfP) process. By submitting the Call-for-Presentations form, you have the opportunity to apply as a speaker. Speakers recruited through the Call-for-Presentations process are not paid to speak at the DATA festival. The program committee for the DATA festival welcomes presentations that demonstrate the concrete implementation of solutions for a technically experienced audience. Presentations are intended to show innovative projects and developments, exciting case studies and use cases, proven best practices and new ways of handling data. The aim is to educate event participants and share the latest successful techniques and technologies for Data Science, Artificial lntelligence (AI), Machine Learning (ML), Data Engineering, Architecture and Visualization. A Call-for-Presentations form is the primary way to apply for a presentation slot. Furthermore, the program will also include poster pitch sessions, hands-on workshops and panel discussions, so participation in these formats is also possible. Presentations are scheduled to last 30 minutes (including Q&A). Panel discussions, workshops and tutorials will last 60-90 minutes.
3. Term
Eligible applicants may participate in the Call-for-Presentation by submitting an application from March 19th, 2024, at 8 am CET through October 13th, 2024, at 6 pm CEST. Submissions received after this time will only be considered if, in the opinion of the host and co-hosts, this does not hinder the organization and the course of the event.
4. Eligibility
The Call-for-Presentations is exclusively aimed at user companies. Presentations from consultancies and software providers will not be considered by the program committee. Entrants must be of legal age at his or her place of residence and must be the person who will give the presentation. Submission of a Call-for-Presentations form by a representative is not permitted.
5. How to participate
To submit a Call-for-Presentations application, all fields on the form must be filled out completely and truthfully to qualify for selection. Applications must be made in English. If an application is incomplete or does not comply with these terms and conditions, the entry will be disqualified. Disqualification may occur at any point in the Call-for-Presentations process. Disqualification may be imposed by the committee as well as by one of the organizers. Such disqualification and all other decisions of the organizers and the committee are final and absolute and may not be appealed. No purchase or payment is required to participate. All costs incurred by applicants during the submission process are their sole responsibility. No claim for reimbursement of expenses will be entertained.
6. Co-speakers
The applicant has the option to specify a co-speaker in the Call-for-Presentations form. A co-speaker can be a colleague, partner or customer of the applicant. The same rules and requirements described here apply to the co-speaker. The co-speaker must also agree to these terms and conditions.
7. Selection of applicants
Judging will take place between 14th and 28th of October 2024. Selected applicants will be notified by e-mail till mid of December 2024 to which they must respond by the deadline specified in the e-mail. The organizer reserves the right to consider an alternate candidate. Substitutes may be notified at any time after 1st December. Candidates who have not been selected by the jury will not be notified.
8. Benefits and values
The DATA festival community aims to have a positive impact on the use of data and AI. We want to use data and AI responsibly and for the benefit of people because data-based technologies can help humanity tackle its biggest challenges such as climate change, epidemics and a fair global economy. In doing so, we believe in European values such as privacy and human-centric AI. The focus of the economic use of data is to generate real value for people and organizations. In doing so, we are creating an economically strong Europe with digital products and services that scale globally and are based on European values. Participation in the DATA festival thus offers several advantages to the speaker: the ability to share experiences and innovations, contribute to the knowledge of others and exchange ideas with a strong community. In addition, speakers can actively contribute to digitally strengthening Europe. This is what DATA festival stands for.
9. Intellectual property rights and grant of license
Each entrant retains the intellectual property rights to their entry, subject to these terms and conditions. However, the entrant grants to the organizers an irrevocable, royalty-free, non-exclusive worldwide right and license to reproduce, publish, distribute, make publicly available, review, evaluate, test and otherwise analyze the submission and all of its content in connection with the Call-for-Presentations, and to use the submission and all of its content in connection with the marketing, sale or promotion of the DATA festival starting with the submission of the application form (including, but not limited to, press releases, promotional materials, internal and external presentations, in any media now known or hereafter developed).
10. Representations and warranties of Call-for-Presentations applicants
By participating in the Call-for-Presentations, applicants represent and warrant that their entries are their own original work and, as such, they are the sole and exclusive intellectual property owner and rights holder of the entry submitted, and that they have the right to submit the qualifying entry to the Call-for-Presentations and to grant all necessary licenses and assignments. Each entrant agrees not to submit an entry that infringes any third party’s proprietary rights, intellectual property rights, industrial property rights, rights of privacy or moral rights, or any other rights, including but not limited to copyright, trademark, patent, trade secret, privacy, publicity obligations or confidentiality. Entrants also represent and warrant that they have the permission of their employer or other appropriate party, such as a client or partner, to submit the entry.
11. Indemnification
To the fullest extent permitted by law, each entrant shall at all times indemnify the committee members and the organizers against any liability, claims, demands, losses, damages, costs and expenses arising out of any act, omission or default of the entrant and/or any breach of these terms and conditions, in particular section 10. To the fullest extent permitted by law, each applicant agrees to defend, indemnify and hold harmless the committee members from any and all claims, actions, suits or proceedings, and all losses, liabilities, damages, costs and expenses (including reasonable legal fees) arising out of or resulting from: any submission or other material by the entrant that infringes any copyright, trademark, trade secret, patent or other intellectual property right or similar right of any person; any misrepresentation by the entrant in connection with the Call-for-Presentations; or any failure by the entrant to comply with these terms and conditions.
12. Publication, customer/partner advertising
By participating in the Call-for-Presentations, applicants grant to the promoters, their affiliates, licensees, advertisers, developers and third-party marketers the right to use and publish the name and trademark(s), including logo(s), of their employer or the company on whose behalf they are submitting the entry, for any advertising and promotional purposes related to the Call-for-Presentations in any media now known or hereafter developed, without further notice, compensation, consideration, review or consent, to the extent permitted by law.
13. Default/recourse
In the event that the Call-for-Presentations and/or the DATA festival cannot be conducted as planned for any reason, including due to tampering, unauthorized intervention, fraud, technical failure, force majeure, or any other reason beyond the control of the promoters that may affect the administration, security, fairness, integrity or proper conduct of the event, the promoters reserve the right to cancel, terminate, modify or suspend the Call-for-Presentations, or disqualify any applicant, in their sole discretion.
14. Governing law
These terms and conditions are governed exclusively by the applicable laws of the Federal Republic of Germany.
Any questions? Contact us!
