Close this search box.

The art of making the right choice: key factors when buying BI and analytics software

When selecting BI and analytics tools, companies have different priorities. While some focus on financial aspects, others emphasize the importance of user-friendliness. But which criteria are really decisive for the success of such tools? The BI Survey 24, the world's largest survey with more than 1,500 end users surveyed, reveals stark contrasts between the reasons why businesses purchase BI and analytics products and the actual benefits they derive from them.

The Contrast Between Purchase Reasons and Realized Benefits

A comparison of the reasons for selecting BI and analytics tools with the resulting benefits shows that some frequently cited purchase reasons have less influence on long-term success than is often assumed.

The art of making the right choice: key factors when buying BI and analytics software
Figure 1: Reasons for purchasing a BI & Analytics product, top 15 (n=1,206)

Prioritizing Price-Performance Ratio

The price-performance ratio is often a decisive purchasing motive (34 percent – see Figure 1). As the market for BI and analytics is very dynamic and many features are available in almost all leading tools, this aspect is becoming increasingly important, especially for buyers without highly specific requirements. At the same time, good coverage of specific BI/analytics requirements (31 percent) and ease of use for report recipients (42 percent) are important criteria. The adaptability of the software (26%) enables a broader range of requirements and use cases to be covered.

Discrepancies in Buyer Priorities and Benefits

Based on the detailed questions and results of the BI Survey 24, the stated reasons for purchase can be compared with the actual benefits achieved (Figure 2). For example, the ability to process large volumes of data offers the highest business benefit, but is not among the top five purchase priorities. Similarly, software performance ranks second in terms of business benefit, but is outside the top five in purchasing decisions. The international focus of the software is often underestimated, but is of great importance in terms of business benefits.

The art of making the right choice: key factors when buying BI and analytics software
Figure 2: Reasons for purchasing a BI & Analytics product vs. actual benefits (n=1,242)

Vendor Performance in Proof-of-Concept Evaluations

The research stresses the need for buyers to evaluate vendors’ performances thoroughly, especially in supporting international deployments and handling non-English character sets. The variation in vendor support for language preferences in interfaces and documentation is a significant factor in BI and analytics adoption.

Misplaced Focus on Price and Ease of Use

Despite being the second most cited priority, the price-performance ratio has less impact on long-term success, especially for smaller deployments. Similarly, while ease of use for report consumers is a top priority, it doesn’t necessarily correlate with future benefits. This calls for a shift in focus towards product-related criteria over cost.

Evolving Evaluation Criteria in Recent Years

Newer evaluations tend to underestimate the importance of technical aspects like data handling capacity and software performance, which are key to deriving benefits. The growing trend of prioritizing price and predefined data connections contradicts BARC’s recommendations based on two decades of The BI & Analytics Survey.


This research highlights a significant gap between the factors driving BI and analytics software purchases and the actual benefits realized. Buyers are advised to consider long-term success and align their purchasing criteria with the features that genuinely contribute to business benefits. By focusing more on product capabilities and vendor support, especially in international contexts, businesses can make more strategic decisions that go beyond immediate cost considerations.

For those interested in exploring these insights further, the accompanying Best Practices document provides a more detailed correlation between purchase reasons and business benefits. Stay informed, choose wisely, and ensure your BI and analytics tools align with your long-term business objectives.

Related Links

The BI & Analytics Survey 24

Don‘t miss out!
Join over 25,775 data & analytics professionals and get the latest product insights, research, surveys and more!

Discover more content


Senior Online Editor / Senior Content Manager

Janis is responsible for the development, creation and publication of digital content at BARC. His duties include content topic planning, copywriting, creation and SEO analysis.

He also serves as Product Manager for BARC’s monthly online magazine, Data & Analytics Manager, and in this role works closely with the Research Manager to create editorial plans.

Janis ensures BARC’s content is of the highest quality by performing thorough proofreading of flyers, newsletters, technical articles, mailings, studies and other materials.

Check out the world´s most comprehensive guide to the Power BI ecosystem.