Search
Close this search box.
Customer Satisfaction
7.3/10
7.3
User Experience
6.7/10
6.7
Functionality
6.5/10
6.5
Business Value
6.1/10
6.1

Phocas

What is Phocas?

Comprehensive cloud-based platform for BI and analytics, budgeting and forecasting, financial reporting and analysis. Flexible platform for business users to create individual planning, budgeting and forecasting applications, typically used in addition to Phocas’ BI and analytics capabilities.

BI, Analytics & CPM
●● Reporting / Dashboards
●● Analysis
– Advanced Analytics
● Planning
– Financial Consolidation

= Function covered, ●● = Functional focus

= Function covered
●●
= Functional focus

About Phocas

Self-description of the vendor

No vendor self-description available
References
No data available
Partners
No data available

Phocas User Reviews & Experiences

The information contained in this section is based on user feedback and actual experience with Phocas.

The information and figures are largely drawn from BARC’s The BI & Analytics Survey, The Planning Survey, The Financial Consolidation Survey and The Data Management Survey. You can find out more about these surveys by clicking on the relevant links.

Why users buy Phocas and what problems they have using it

Premium content. Unlock with BARC+.
For just €79 per month (€948 per year) you can access all the paid content on www.barc.com.
Your benefits:

Full user reviews and KPI results for Phocas

All key figures for Phocas at a glance.

Premium content. Unlock with BARC+.
For just €79 per month (€948 per year) you can access all the paid content on www.barc.com.
Your benefits:

Individual user reviews for Phocas

Role
Head of business department
Number of employees
Less than 100
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Its versatility across multiple formats - i.e., sales BI, customers sales BI, finance module and forecasting and budgeting integration.

What do you like least/what could be improved?

It seems like the budgeting and forecasting module is still in the early stages of development despite being the most expensive subscription.

What key advice would you give to other companies looking to introduce/use the product?

Depending on the level of forecasting and complexity they are after, I may recommend a different tool. It is all dependent if they use the sales, ordering, consumer data BI tool because in conjunction with the finance tool is what makes the forecasting module suitable as it integrates very easily - even if building the forecasting / budget can be a bit cumbersome.

How would you sum up your experience?

Excellent BI and finance tool cannot wait to get the forecasting module up to the same level

Role
Head of business department
Number of employees
Less than 100
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Ability to utilize data from ERP system to bridge financial and operational reporting. In person assistance is usually very good. It is clear that if you live in the Phocas world all the time it offers significant flexibility and performance, but requires nuanced knowledge of the context, tools and data construction to create those results.

What do you like least/what could be improved?

Documentation appears to often be outdated. Error messages provide no guidance resolve issues. Training is generally task driven rather than explaining context and design considerations for planning components. User interface needs to be relearned each year as tool tips are rare, context often determines what options or selections are available, shortcut keys are limited, etc. No ability to import from Excel; minimal documentation on what operational streams of planning data might be available for performance measurement during the year (SKU? By Customer? By Pdt Group? By Region?).

What key advice would you give to other companies looking to introduce/use the product?

Support and consultant training is good but expensive. If you're ERP system has inflexible crap reporting, Phocas can provide a good solution.

How would you sum up your experience?

Seems to spend a lot of time trying to re-invent features already in Excel Graphing is weak and color selection non-existent (and not colorblind appropriate). Widgets are rudimentary and unable to draw information from multiple sources for analysis (inventory and sales). Basic performance of DB analytics is solid but user interfaces are far from intuitive.

Role
Head of business department
Number of employees
Less than 100
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Product is evolving and improving. Ability to interface with ERP and financial DBs. Support specialists are knowledgeable and enthusiastic.

What do you like least/what could be improved?

User interface is not intuitive to casual user. Tool tips, function hints, etc. are missing. For us, planning and forecasting are executive tasks, not a staffed department. Forecasting and planning elements are heavily dependent upon formats (i.e., financial layout) defined outside of forecasting component. Appears to be unable to import Excel or CSV data for planning data.

What key advice would you give to other companies looking to introduce/use the product?

How would you sum up your experience?

Because it is primarily an analytic tool that works well without ERP system, the forecasting feature is a useful addition. I would not position Phocas as a forecasting software.

Role
CEO
Number of employees
Less than 100
Industry
Horticulture
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Ease of drilling into the numbers and the way it the numbers flow from the P&L/Balance sheet right down to product/customer/supplier level.

What do you like least/what could be improved?

It would be good if there was better documentation within Phocas on how to use each area of the system.

What key advice would you give to other companies looking to introduce/use the product?

It is very powerful once you have it set up but there is a bit of work involved. To get the best out of the software you really need an internal IT person who can set up the reports and dashboards etc.

How would you sum up your experience?

Very good tool.

Role
CIO
Number of employees
Less than 100
Industry
Transportation and logistics
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Low barrier of entry for general users. Background setup for analytics is very user friendly and easy to build upon.

What do you like least/what could be improved?

Limited design options for graphs.

What key advice would you give to other companies looking to introduce/use the product?

Would recommend given the usability and team doing the implementation are very diligent in completing an integration.

How would you sum up your experience?

Good company, great product with exciting advances incoming with the implementation of AI.

Role
Head of business department
Number of employees
Less than 100
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Flexible and very good support team.

What do you like least/what could be improved?

Integration between analytics and budgeting and forecast models.

What key advice would you give to other companies looking to introduce/use the product?

Do it!

How would you sum up your experience?

Excellent and more user friendly than Power BI/Other BI products.

Role
Head of business department
Number of employees
Less than 100
Industry
Nonprofit Food Banking
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

That everyone can prepare and see their budgets, and then their actuals are imported every night, so they always know where they are at within their budgets.

What do you like least/what could be improved?

Not much!

What key advice would you give to other companies looking to introduce/use the product?

Get the drivers setup during the overall setup. We went around our payroll driver because of the time it would take, now we're playing catchup this year trying to get it up and going. We still have great support, but having it done initially would have been ideal.

How would you sum up your experience?

I like Phocas and have recommended it to several other companies in my industry (Food Banking).

Role
Head of business department
Number of employees
Less than 100
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Ease of use.

What do you like least/what could be improved?

More flexibility around budgeting (or specific knowledge of doing so).

What key advice would you give to other companies looking to introduce/use the product?

Go for it.

How would you sum up your experience?

Love it. Sales, purchasing and financials used every day. Still learning Budgeting and Forecasting.

Role
Head of business department
Number of employees
100 - 2.500
Industry
Manufacturing
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Ease of use for all levels of users.

What do you like least/what could be improved?

Budgeting and forecasting needs some work to be able to display individual budgets.

What key advice would you give to other companies looking to introduce/use the product?

Do it.

How would you sum up your experience?

Great program that has saved us a lot of time and provided great analytical tools that would have taken us hours or even days to produce.

Role
Head of business department
Number of employees
100 - 2.500
Industry
Construction
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

.

What do you like least/what could be improved?

Keep working on improving the ease of use of all the functions of the software.

What key advice would you give to other companies looking to introduce/use the product?

Invest the time in setting it up to maximize the ease of use. I.E favorite reports that provide simple clear information.

How would you sum up your experience?

A very good product that value adds to the overall business.

Role
Head of business department
Number of employees
100 - 2.500
Industry
Retail
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Flexibility and speed to get detailed forecasts.

What do you like least/what could be improved?

Can’t add in easily a new dimension you don’t have to see if it will work for budgeting. NI in the UK can.t be easily calculated through the payroll headcount function due to the levels and functions on that calc. We have a couple of companies, one database for sales and 2 for finance, currently looking at restructuring, hard to see budgets for different scenarios

What key advice would you give to other companies looking to introduce/use the product?

Embrace it and use it every day.

How would you sum up your experience?

Good evolving functionalities.

Role
CIO
Number of employees
100 - 2.500
Industry
Process industry
Source
Invited by the vendor, The Planning Survey 24, 04/2024
What do you like best?

Ease of use. Quick loading. Good UI.

What do you like least/what could be improved?

Data sync processes.

What key advice would you give to other companies looking to introduce/use the product?

Plan internally properly, before beginning an implementation.

How would you sum up your experience?

Overall, it is a great tool, at a very good price point. Effective for SME market.

Survey Information
Number of reviews for Phocas
26
Reviewed versions
V23 29%, V24 71%
Peer groups in the survey
Midsize/Departmental Implementations, Products for Planning, Budgeting & Forecasting, Integrated Products for Planning and BI & Analytics
Check out the world´s most comprehensive guide to the Power BI ecosystem.